Property managers · Vancouver, BC
AI automation for Vancouver property managers.
Vancouver property management is a paperwork business wearing a maintenance business's clothes. Older rental buildings in the West End, Kitsilano, and Mount Pleasant carry long tenancies with their own anniversaries and notice dates. Downtown strata towers generate bylaw complaints faster than a council can read them. We build the systems that keep every date, notice, and file straight, so your managers spend their time on people.
Every tenancy runs on its own calendar.
A rental building with decades of turnover has tenancies starting in every month of the year. Each one has its own rent increase window: once in twelve months, on the approved form, with three full months' notice. Miss the date and that increase waits another year. Most firms track this in a spreadsheet one person maintains. A system can watch every anniversary, draft each notice from your template, and put it in front of a manager with time to spare. The same calendar can flag fixed-term tenancies coming to an end, so nobody is surprised by a vacancy they should have seen months ago.
Bylaw complaints with a proper paper trail.
Noise, pets, smoking, and short-term rentals land on the strata manager in a dense building, often by the dozen. Before a strata can fine, the Strata Property Act requires written particulars of the complaint and a fair chance to respond. We build intake that logs each complaint, gathers the details, drafts the particulars letter for review, and tracks the response window. When the council meets, the file is already complete. If a complaint ends up in front of the Civil Resolution Tribunal, the strata can show exactly what it did and when.
Owners who need documents, not conversations.
Vancouver owners deal with more tax paperwork than most. Empty Homes Tax declarations, provincial vacancy declarations, and year-end statements all lead back to your office asking for tenancy proof and income figures. A system can assemble the standard package for each owner from records you already keep, so the request becomes a quick check instead of an afternoon of digging. Early in the year, when every owner asks at once, that difference decides whether your team spends February on tax letters or on the buildings.
Common questions.
Our rental and strata teams work separately. Can one system serve both?
Yes, with separate rules for each. The rental side follows tenancy timelines and the strata side follows the Act and each building's bylaws. We map both before building, and each team only sees the work that belongs to them.
Does the system send notices to tenants on its own?
Not unless you want it to. Formal notices are drafted and queued for a manager to approve. Routine reminders can go out automatically once you are comfortable with them. Every message, sent or held, is logged against the tenancy, so the file always shows what the tenant received.
Can you meet us downtown?
Yes. We are based in Langley and come into Vancouver for discovery, where we sit with the people doing the work and watch how a notice or complaint actually moves. The build itself runs remotely on the software you already use.
What if it does not work?
The guarantee is simple: we add one full-time role of capacity within 90 days, or we keep working until we do.
Property managers in other cities.
The next step
Find out what this looks like in your business.
One call. We talk through the operation and tell you honestly whether there is enough money on the table to be worth it. Read about how we work or see where we work, including property managers and businesses in Vancouver.