Trades contractors · Burnaby, BC
AI automation for Burnaby trades contractors.
A lot of trades work in Burnaby is commercial: towers around Metrotown and Brentwood, offices and tenant improvements, industrial buildings along the Big Bend, and the property managers who run them. Commercial clients pay well and pay reliably, once their paperwork is right. We build systems that get it right the first time, so the office stops resubmitting and starts collecting.
Commercial clients come with a compliance packet.
Before your crew sets foot in a managed building, someone wants a certificate of insurance, a WorkSafeBC clearance letter, a safety plan, and a signed vendor agreement. Several of those expire, and each client wants them renewed on its own schedule. Larger firms push it all through a vendor portal with its own login. Miss one renewal and the next work order goes to another contractor.
No purchase order number, no payment.
Commercial accounts pay against purchase orders and work order numbers, often with a not-to-exceed amount. An invoice without the right reference, or one that runs over the approved amount without a signed change, gets rejected and sent back weeks later. Office staff end up logging into portals, matching numbers, and resubmitting the same invoice twice. The work was done. The cash is stuck in a queue, and the person who could be booking the next job is reformatting the last one.
What the system keeps straight.
We build a system that tracks every client's compliance documents and their expiry dates, and stages renewals before they lapse. Incoming work orders become jobs with the purchase order, building contact, and access rules attached. When a job is heading over the approved amount, the office gets flagged to get approval before the work continues, not after. Invoices are assembled with the right references and backup, ready to submit through whatever portal that client uses.
Common questions.
Can the system log in to our clients' vendor portals for us?
Sometimes, and only where the client's terms allow it. Often the better answer is to have everything staged and ready, so submitting takes a minute instead of an afternoon. We decide that client by client during the build, starting with the accounts that send you the most work.
We do service calls and tenant improvements. Do they need different systems?
Different flows, one system. A service call and a tenant improvement move through the office differently, with different approvals and different billing. We map both and build them on the same client and job records.
How do we keep WorkSafeBC clearance letters current for every client?
The system tracks which clients need one and when each was last issued, reminds your office to pull a fresh letter before the old one goes stale, and attaches it to the next submission. Nobody has to remember which property manager asked for what. When a new client sends their onboarding list, it gets checked against what you already have on file, and only the gaps go to a person.
What if it does not work?
The guarantee is simple: we add one full-time role of capacity within 90 days, or we keep working until we do.
Trades contractors in other cities.
The next step
Find out what this looks like in your business.
One call. We talk through the operation and tell you honestly whether there is enough money on the table to be worth it. Read about how we work or see where we work, including trades contractors and businesses in Burnaby.